The State Office of Risk Management 200 (SORM 200) is the sole source for collecting statewide information from state agencies regarding their expenditures for risk management activities.
The final report is due 60 days after the close of the fiscal year (October 30).
Section 412.053 of the Texas Labor Code mandates that the State Office of Risk Management (SORM) capture costs associated with agency risk management programs and compile the administrative costs of risk management. These associated costs are included in SORM’s Biennial Report to the Legislature.
The definition of risk management is the process of planning, organizing, leading, staffing, and controlling an organization’s resources to minimize the possibility of loss or injury from various causes of loss. For purposes of the SORM 200 Report, a risk management program is defined as those activities performed by the risk manager or risk management contact, claims coordinator, safety officer, ADSO, and any assigned support personnel who further the cause of protecting the agency from loss.
The state agency “point of contact” for the SORM 200 report is the risk manager or risk management contact. Agencies should begin structuring and collecting specific risk management and insurance information now for data entry facilitation.
The SORM 200 is divided into two parts:
Part 1 – Risk Management Expenditures
The intent of this section is to capture those costs associated with the agency’s direct risk management costs. An agency’s Cost of Risk includes those expenses typically identified with staffing a risk management department and also includes those funds expended for risk control.
This section is broken into 13 categories of data. To assist in gathering this information, Categories F through R are provided as structure for organizing the expenses. Included under each section are suggested Comptroller’s object codes which will provide assistance in gathering the necessary data.
Category F – Salaries and wages
Category G – Benefits
Category H – Travel
Category I – Training and Education
Category J – Office Supplies and Consumables
Category K – Capital Outlay and Controlled Assets
Category L – Rentals and Leases
Category M – Telephone (Communication) and Utilities
Category N – Other Operating Costs
Category O – Safety Supplies and Equipment for Loss Control
Category P – Consultant Services and Fees
Category Q – Other Services
Category R – Other Fees, Taxes, Expenses
Part 2 – Insurance and Insurance Expenditures
Agencies will use Part II to submit insurance information for the current fiscal year. Copies of insurance policies purchased with effective dates during the fiscal year and which are not part of SORM’s insurance programs should be sent to SORM.
Section B requires agencies to enter the total number of notaries employed during the fiscal year.
Section C includes information on agencies expenditures for insurance premiums paid for insurance policies paid during the fiscal year. Include premiums paid under Object codes 7204, 7205 for bonds and 7216 for premiums approved by Texas Department of Insurance (TDI) and the Attorney General.
Section D requires amounts of settlements and judgments paid by agencies during the fiscal year. Individual claim information should be entered through the Online Property and Casualty System behind SORM’s RMIS secure web site.
Section E requires agencies to certify that all non-workers’ compensation claims have been added, updated, and/or closed on the Online Property and Casualty Claims Reporting System.